We are looking for Travel Administration Specialist to support a non-profit organization’s global travel operations from a fully remote setting. This Long-term Contract position is based in New York, New York, and will focus on coordinating international travel plans, maintaining accurate records, and helping travelers receive timely, policy-aligned support. The ideal candidate brings strong travel administration experience, excellent organizational skills, and the ability to work effectively across multiple regions and time zones.Responsibilities:• Coordinate domestic and international travel arrangements, including flights, rail, lodging, ground transportation, meeting venues, and group itineraries.• Maintain a centralized travel schedule and work closely with internal stakeholders and external travel partners to keep plans current and organized.• Review reservations, traveler details, ticketing information, and expense coding to confirm accuracy, policy adherence, and cost awareness.• Research entry requirements, visa needs, health guidance, mileage considerations, and available traveler benefits to support smooth trip planning.• Track service performance from travel vendors, address issues promptly, and escalate concerns when necessary to protect traveler experience.• Organize travel documentation and administrative records to support reporting, audit readiness, and internal monitoring.• Assist with traveler setup activities such as profile updates, access coordination, location tracking, and onboarding to travel processes.• Prepare routine reports on travel spending, compliance patterns, and cost trends to support program oversight.• Reconcile monthly travel-related expenses and process payment requests, including checks and wire transfers, within required timelines.
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